Maintain Journal Entries
Note that journal entries are kept in the Unposted File until a batch post is made and the transactions are finally posted in the General Ledger. Journal entries in the unposted filed remains amendable until a batch post is made.
Steps
- From the Accounting Module, select Journal > Find Journal under the Journal drop down list. The search screen of posted and unposted journal entries will display.
- You will find the unposted journal entries in the Unposted Journal tab. The journal records are further grouped by Journal Date.
- Select the journal record in the list to display the Journal form.
Journals automatically generated for each posting transaction that are not yet posted are kept in the Unposted Journals list allowing you to modify the journal details until finally posting to the ledger using the Batch posting option.
To Amend an Automated Journal Entry, go to the Journal > Find Journal button, The Journal form is displayed. Note that Reference 1 denotes the related records that created the journal, e.g., the invoice the journal is based on. Reference 2 denotes the entity (customer, supplier, etc.) that initiated the transaction recorded in the journal.
You can also view and amend the journal entry for a specific transaction by opening the transaction for e.g. Invoice form and clicking on the View Journal option.
